This notice explains how AERL Pty Ltd handles the information you give us when you register for the Strategic Partnership Launch event. It sits alongside (and is narrower than) the main AERL privacy policy — it covers this event only.
What we collect
From the registration form we collect: your name, work email, mobile number, company, your role, and any dietary requirements. Whether to add you to ongoing AERL marketing communications is an opt-in choice you make on the form.
We also automatically capture: any UTM parameters attached to the link you clicked to get here (so we can understand which channel brought you to the page), and your IP address at the time of submission (for spam protection and basic audit purposes).
Why we collect it
The core reason is simple: to coordinate your attendance. That means catering (dietary requirements), name badges on arrival, and check-in on the night. We also use your contact details to send you event-related communications — the initial confirmation with calendar invite, reminders as the date approaches, and a thank-you and follow-up note afterwards.
The optional fields help our commercial team prepare informed conversations on the night. If you tell us what you’re working on, we can make sure the right people are there to talk to you.
If you ticked the ongoing AERL product updates box, we’ll also add you to our general marketing list. If you didn’t tick it, we won’t.
Who sees your information
Inside AERL, your registration is visible to staff responsible for event coordination and follow-up — primarily the events and commercial teams.
Our event partner Solinteg receives attendee information for the purposes of event coordination only (headcount, company mix, dietary requirements where relevant).
We do not sell your information, and we do not share it with any other third parties beyond our named event partner and the service providers we use to deliver this event:
- Mailchimp — marketing email (confirmations, reminders, follow-up)
- SendGrid — transactional email
- Google Sheets — internal team dashboard for managing the guest list
Tracking and analytics
We use two analytics tools on this site:
- Plausible Analytics — a privacy-respecting, cookie-less analytics service. Plausible records aggregate page-view and registration counts only. It does not store personal information and does not track you across sites.
- Meta Pixel (Facebook/Instagram) — used to measure the effectiveness of our launch advertising. The pixel records that you viewed the launch page (a PageView event) and, if you submit the form, that you completed registration (a CompleteRegistration event). It does not transmit the contents of the form. Meta Pixel sends data to Meta Platforms, Inc. — a US-based company — which may store and process it outside Australia, and which may use it to attribute your visit to a Meta ad campaign.
You can opt out of Meta Pixel tracking by disabling third-party cookies in your browser, by using your browser’s built-in tracking protection (Safari Intelligent Tracking Prevention, Firefox Enhanced Tracking Protection, Brave Shields), or by adjusting your Meta Off-Facebook Activity settings.
How long we keep it
We retain your event registration for 12 months from the event date — so until 6 May 2027 — and then delete it.
The exception: if you opted into ongoing AERL marketing communications, your contact details will remain in our marketing list under separate consent, which you can withdraw at any time via the unsubscribe link in any marketing email or by contacting us directly.
Your rights under the Privacy Act 1988
Under the Australian Privacy Act 1988 you have the right to access the information we hold about you, ask us to correct it, or ask us to delete it. To make any of those requests, email [email protected]. We’ll respond within 30 days.
Contact
For questions about the event itself, email [email protected].
For privacy-specific questions — or to exercise any of the rights above — email [email protected].